Contractor Communication Checklist
- As a potential contractor and provider of services in our company facilities, please review the checklist items outlined below in preparation for the completion of the checklist.
- As an acceptable contractor, the checklist items will have to be completed with you the contractor and the company representative, prior to starting your work.
- We appreciate your cooperation and participation in keeping our workplace safe and healthy.
Contractor Name: ___________________________________ Date: __________
Company Representative: __________________ Signature: _________________
Reference P.O. / Contract Number: _______ Name of project: ________________
Project start date: _________ Anticipated completion date: __________________
|CHECKLIST FOR CONTRACTOR COMMUNICATION
|Communication and participation Items
|Explanation of safety rules that apply to the company.
|Explanation of the occupational health and safety policy at of the company.
|Explanation of the environmental policy at of the company.
|Explanation of the quality policy at of the company.
|Determine if the contractor she/he has had previous health and safety training.
|Discuss any relevant safety, environmental, or compliance or policy/procedure requirements.
|Visit the relevant your work areas and facility and discuss associated work area hazards and safe work practices.
|As applicable, show and explain how to use emergency equipment, such as eyewashes and showers, first aid kits, fire blankets, fire extinguishers, fire exits and fire alarm pull boxes.
|Identify workspaces where hazardous materials are used, stored, or disposed.
|Food and Beverages
|Explain that food and beverages are only permitted to be stored in refrigerators clearly identified as “FOOD ONLY”.
|Identify the location of the Material Safety Data Sheets (MSDSs). Review the MSDS for all hazardous materials to be used by the contractor.
|Review the company’s evacuation plan and explain the evacuation signals and point out proper exit routes.
|Personal Protective Equipment -PPE
|Review the PPE program if the contractor will be required to wear protective equipment. Issue appropriate equipment that must be worn as required by the work being performed.
|In Case of Injury or Illness
|Review the reporting procedures in the event of an injury and/or accident.
|Provide a list of names, addresses, phone numbers and fax numbers of the persons to be contacted in case of emergency.
|Maintain a record of the contractor communication.
|Health and Safety
|Inform the health and safety coordinator that a contractor has been engaged by the company and that communication via this checklist has been completed.
|Authority to proceed
|Inform the contractor that the work can only proceed when all the above communication and participation items have been completed