The Influence of “Organizations” in ISO 45001
ISO 45001 Requirement: The needs of both internal and external “organizations” must be considered in executing a health and safety policy, including the workers and potentially including those such representing such groups as governments, associations, unions and regulators.
Section 4 Context of the Organization
Section 4.1: Understanding the Organization and Its Context
This is a section that requires an organization to assess both internal and external influences in formulating and implementing a health and safety management system. In addition to traditional customer, economic and competitive factors, it notes that these influences can include how laws, technical developments and even political / cultural / social changes might impact the mission of the organization, whether their origin is local, regional, national or international. It specifically wants the ISO 45001 directed health and safety effort to address the requirements of Sections 4.2. 4.3, and 4.4.
Section 4.2: Understanding the Needs and Expectations of Workers and other Interested Parties
This requirement addresses the desires and demands of all those who may have interest in the organization and could impact its mission and who, in turn, should then influence its OHSMS. It asks those seeking ISO 45001 certification to have an ongoing system for determining these influences.
Section 4.3: Determining the Scope of the OH&S Management System
Because of the above more wide-ranging franchise, the standard requires the scope of the OH&S to potentially be widened to include how the needs of those relevant groups noted above can be addressed within the OH&S as it delivers its products and services.
Define the Scope of your OH&S
- The scope of the OH&S Management System must be defined; what parts of the workplaces associated with the plant / factory and the office / administration are included in the system.
For more information, read Define the Scope
Once the scope is defined, an organization must include in the OH&S management system the activities, products and services that it controls or influences and that can impact its OH&S performance.
Section 4.4: OH&S Management System
An organization must establish, implement, maintain and continually improve an OH&S management system, including the processes needed and their interactions, in accordance with the requirements of ISO 45001.
For the OH&S Management System, the organization can decide how it will fulfil the requirements of ISO 45001, including the level of detail and extent to which it will:
- Integrate requirements of the OH&S management system into its various business operations, such as design & development, procurement, human resources, sales and marketing, etc.
- Incorporate the issues associated with its context (4.1), its interested party requirements (4.2) and the scope (4.3) of its OH&S management system.
- Make use of policies and processes developed by other parts of the organization such as corporate OH&S policies, document management system, competency programs, procurement controls, etc.
- Document the process properly, including updates, and making it available to all involved.
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